How to Prepare for Academic Advising Appointments (2024)

How to Prepare for Academic Advising Appointments (1)

If you find picking and choosing college courses to be a bit overwhelming or confusing,know that you’re not alone! Many students have trouble charting their course throughcollege, but working with an academic advisor can really pay off.

At schools like Azusa Pacific University, academic advising is available year-roundto help students stay on course to earn their degrees. Faculty advisors and academicadvisors in the Academic Success Center can provide students with the resources theyneed to thrive.

“It’s incredibly valuable for students to track with their advisor for their own senseof calm and confidence around their graduation goals and program requirements,” saidJennifer Buck, Ph.D., director of APU’s interdisciplinary studies program and an assistant professor in the School of Theology. “Advisors serve as that lensto make sure nothing gets overlooked and a guide to help them gauge how to not, forexample, overwhelm themselves with too many challenging classes in one semester.”

If you need additional guidance in choosing your next course load, here are a fewways an advising appointment can benefit you and tips for making the experience positiveand productive.

Why Should I Go to Academic Advising?

First and foremost, academic counseling is essential for every college student—bothstudents who are excelling in their courses and those who need help balancing a tough class with a job, sport, or home life. An advisor can make sure you’re taking the right courses andhave a realistic schedule, and they can connect you to campus resources.

In addition, your academic advisor can help you find programs and opportunities youmight not have known about. “I love dreaming with students about possibilities theydidn’t even consider: a study abroad option, adding a minor, an independent studyoption, etc. I’m here to be their champion and do everything I can to make their ideasa reality,” Buck said.

Advisors can even help with questions not immediately related to their department;Buck shared that advisors are a great touch point for all university-related questions.“We often know—or we know who knows—how to answer their questions and get them connectedto the right person or office,” she explained.

How Often Should I Meet with My Advisor?

Ideally, you should plan to talk with your advisor once a semester. Stephanie Gala, director of academic advising in the Academic Success Center at APU, said, “Heightened advising generally occurs the month prior to registration,and some academic departments may offer specific course scheduling advising.”

She also recommended that students seek advisem*nt as needed to support their academicjourney. “If a student wants to explore and define academic, career, and life goals,and which resources to use in this exploration process, an advising appointment willhelp unpack these types of questions,” said Gala.

Similarly, if there’s ever a moment in the semester when you feel discouraged or overwhelmedby your course load, don’t hesitate to check in with your advisor. Academic advisorswant you to reach your educational goals and can offer valuable help along the way!

What Does an Advising Meeting Look Like?

Gala noted that APU has flourished with a shared advising model. This means that new,first-, and second-year students are supported through the Academic Success Centerand receive faculty mentorship through their major departments. A student’s advisorcreates an individualized academic plan so that all degree requirements are met intime for graduation.

For juniors and seniors, Gala said, “Faculty advisors also provide mentorship aroundvocation, graduate school, and career pathways that equip students to be differencemakers now and upon graduation.”

Strategies for Ensuring a Successful Meeting

Your academic advising appointment is all about you and your educational goals. So,it helps to do some prep work! To ensure you get the most out of your meeting, Galasuggested the following tips:

  • Plan meetings ahead of time, so you’re ready before decisions need to be made.
  • Come prepared to share your academic hopes.
  • Consider bringing questions to ask your advisor.
  • Review your academic requirements, plan, and advising notes from previous meetings.
  • Engage and participate by explaining your personal academic goals and expectations.
  • Be honest about your circ*mstances and what you need to succeed.
  • If you don’t understand something, ask for clarity.
  • Leave knowing your next steps.

It’s helpful for students to be upfront with their advisors if they have time commitmentsthat take place outside of school, such as a job. Having an idea of which classesyou want to take is also beneficial, as it can help you both agree on a course ofstudy that’s interesting and challenging.

In the end, all academic advisors want to see you succeed. Are you ready to achieveyour degree and career goals? Contact Azusa Pacific University’s Academic SuccessCenter to learn more and set up an appointment today.

How to Prepare for Academic Advising Appointments (2024)

FAQs

How to Prepare for Academic Advising Appointments? ›

Prepare a list of questions to ask your advisor. Last but definitely not least, give words to your doubts and queries and write them down. Better yet, you can email the list of questions to your advisor before your meeting with them.

What is the most effective way to prepare for a meeting with your advisor? ›

Prepare a list of questions to ask your advisor. Last but definitely not least, give words to your doubts and queries and write them down. Better yet, you can email the list of questions to your advisor before your meeting with them.

What are potential questions you should discuss with your academic advisor? ›

What skills will this major help me develop? How many classes should I take every semester? What kind of careers can I pursue with a degree in this major? Do you think I need to get a higher degree?

How do I get the most out of academic advising? ›

How to Get the Most Out of Your Time with Your Academic Advisors
  1. Understand that they are busy but will make time for you. ...
  2. Be prepared for your appointment. ...
  3. Know your requirements, and have a plan to achieve them. ...
  4. Form a strong professional relationship. ...
  5. Be open to new ideas, and ask questions.
Aug 20, 2020

What should I say to my academic advisor? ›

Questions First-Year College Students Should Ask
  • What will my class schedule look like? ...
  • How much room do I have to explore? ...
  • What opportunities should I take advantage of? ...
  • What are the "stumble courses" for my major? ...
  • How can I salvage my course grade or my GPA? ...
  • Can I graduate early?

How can I be better prepared for meetings? ›

How to prepare for a meeting: Step-by-step overview
  1. Ensure that the meeting has a clear need. ...
  2. Determine meeting objectives. ...
  3. Review and contribute to the meeting agenda. ...
  4. Read all meeting materials. ...
  5. Ask any questions ahead of time. ...
  6. Be clear on who is leading each agenda item. ...
  7. Anticipate any blockers.

How to prepare for a meeting with a college counselor? ›

Be sure to give them a head's up of when you're scheduling the meeting and what you plan to talk through with them. Don't be nervous or shy about wanting their guidance. Remember: they're there to help you succeed! Any questions about having a great meeting with your college counselor or advisor?

What are three of the top traits skills an academic advisor needs to be an effective advisor? ›

By building relationships with students through developing strong interpersonal skills, reliably providing information and processing necessary administrative duties, and engaging in strategic problem-solving, you can maximize your effectiveness both in meeting students' needs and in meeting institutional objectives ...

What makes a successful academic advisor? ›

Great advisors are expert listeners, adept at asking the right questions and are aware of self and others. They are perceptive and they listen (without judgment) with their entire self to both verbal and non-verbal cues.

What are good skills for academic advisor? ›

For example:
  • Employ active listening techniques.
  • Ask effective questions.
  • Encourage student reflection.
  • Demonstrate effective presentation skills.
  • Exhibit effective written and email communication.
  • Communicate effectively across cultural differences.

Which ability is most needed when advising students? ›

ADVISING SKILLS

Flexibility: You must be able to move from one style to another in order to meet the needs of the different types of students and multiple circ*mstances you will encounter. Diagnosis: You have to learn how to diagnose the needs of the students you advise.

What's the most important part of advising students? ›

Providing career guidance is one of the most important duties that advisors must fulfill. Students come to colleges and universities to obtain the education needed to enter specific careers.

How many times should you meet with your academic advisor? ›

The vast majority of universities recommend meeting your academic advisor at least once a semester. There may be times when you need to speak to them more often than that, but you shouldn't leave too long between advising sessions.

How do I introduce myself to my academic advisor? ›

Introduce yourself

Simply giving your preferred name, year, major, and the course you're enrolled in can provide a great deal of context.

How do you start a conversation with an academic advisor? ›

  1. Depending on the size of your class, it may be fruitful to introduce yourself and which course section you are enrolled. ...
  2. Dr. ...
  3. Do you have a favorite topic you like to teach in this course? ...
  4. Academic Success or Career Guidance – get insight from professors/Faculty Advisors about possible.

How many students should an advisor have? ›

What is the Optimal Student-to-Advisor Ratio? There's no exact figure for this question. However, according to some experts, an ideal ratio would be up to 300 students per advisor. This ensures that advisors are not stretched too thin and students have the academic and personal support they need to succeed.

How to prep for a meeting with a financial advisor? ›

Getting ready
  1. Your values about money and your vision for your future.
  2. What life events are happening or could potentially happen.
  3. Short- and long-term life and financial goals.
  4. Investment questions.
  5. Your current financial situation.
  6. Preferred account management style.

How do you prepare for an effective meeting with your manager? ›

8 steps to prepare for a one-on-one with your boss
  1. Understand the purpose of the one-on-one. ...
  2. Follow up on topics from the previous one-on-one. ...
  3. Provide updates on your completed projects. ...
  4. Discuss the status of your current projects. ...
  5. Share professional development updates. ...
  6. Prepare questions. ...
  7. Create an agenda.

How do you prepare and conduct an effective meeting? ›

Running a Successful Meeting
  1. Set a clear agenda. ...
  2. Know your desired outcomes. ...
  3. Find the right environment. ...
  4. Prepare talking points. ...
  5. Give everyone a chance to speak. ...
  6. Encourage ideas & solutions. ...
  7. Be mindful of the time. ...
  8. Define clear next steps & actions.
Apr 25, 2023

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