Sync SharePoint and Teams files with your computer (2024)

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Set up syncing Change sync settings Learn More Need more help? Need more help? Want more options? FAQs

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Sync SharePoint and Teams files with your computer

OneDrive for Business SharePoint Server Subscription Edition SharePoint Server 2019 SharePoint in Microsoft 365 Microsoft 365 admin Office 365 operated by 21Vianet Office 365 operated by 21Vianet - Admin OneDrive (work or school) OneDrive (work or school) operated by 21Vianet OneDrive for Windows SharePoint admin center SharePoint operated by 21Vianet More...Less

Important:
Support for the old OneDrive for Businesssync appwith SharePoint Online has ended. If you see this Sync SharePoint and Teams files with your computer (1)iconin your taskbar, read this articleto learn more.

If your organization has aMicrosoft 365 work or school subscription or uses SharePoint Server 2019 and Teams, you can sync your Microsoft SharePoint and Teams files to a folder on your computer. This lets you work directly in File Explorer and access files even when you're offline. And when you go back online, any changes made to those files will sync automatically.

Note:For infoabout syncing files on macOS, see Sync files with OneDrive on Mac OS X.

You have two options when syncing files in SharePoint libraries and Teams. You can either add shortcuts to libraries and folders to their OneDrive oruse the Sync button in the document library.

Both options allow essentially the same thing—users can access files on their local computer in Explorer or Finder. However, adding OneDrive shortcuts allows content to be accessed on all devices, whereas sync is related to a specific device. Additionally, OneDrive shortcuts offer improved performance versus using the sync button.

We recommend using OneDrive shortcuts as the more versatile option when available.

Set up syncing

  1. Near the upper left corner of the browser page, select the Microsoft 365 app launcher:

    Sync SharePoint and Teams files with your computer (2)

  2. From the menu that opens, select SharePointor Teams, and then select the site with the files you want to sync.

  3. SelectDocuments or navigate to the subfolder you want to sync.

  4. SelectSync. (You only need to do this once on a computer to set up syncing on that computer. After you set up syncing, the files sync automatically.)

    Sync SharePoint and Teams files with your computer (3)

  5. If your browser requests permission to use "Microsoft OneDrive," confirm that this is okay.

    Important:If a screen appears stating"Which library do you want to sync?", your site hasn't been set up to sync with the OneDrive sync app. If you're the IT admin for your organization, see Let users sync SharePoint files with the new OneDrive sync app. If you're not the IT admin, and your screens don't look like the ones in this article, see Sync SharePoint files with the OneDrive sync app (Groove.exe), or contact your IT department.

The files thensync to a folder on your PC that has the name of your organization (for example, %userprofile%\Contoso). This folder is automatically added to the left pane in File Explorer. You can’t select to sync to a different location.

Sync SharePoint and Teams files with your computer (4)

5. To sync the files on another computer, go to that computer, and follow these steps again.

Notes:

  • You can now sync IRM-protected SharePoint, Teams, and OneDrive files in your work or school account. If you’re currently syncing an IRM-protected location using the Transition from the previous OneDrive sync app, stop syncing it with that sync app first. Then, install the Rights Management Service (RMS) client. When that finishes, open the SharePointor Teamslocation or OneDrive in your browser, and to begin syncing it with the sync app, selectSync.

  • If you see a lock icon on synced files in File Explorer, it means the files are synced read-only. You might not have permission to edit the files, or the library might require checkout or have required columns or metadata. If you change the files on your computer, the changes won’t sync. For permissions, contact your admin.

  • You can't move OneNote notebooks from one site to another on your computer, and if you move other Office files between sites, version history will be lost. To move Office files, go to the site, and use the Move to or Copy to command.

  • If a site name includes a character such as “:” that isn’t supported in folder names in Windows, files on the site can’t be synced.

  • If you used the previous OneDrive for work or school sync appthe folder structure for your synced folders might change when you begin syncing with the sync app. On computers with older versions of Windows where you used the previous OneDrive sync app, you may see an old "SharePoint" or "Teams" folder under Favorites in File Explorer. Toremove the extra "SharePoint" or "Teams" folder, right-click and selectRemove.

Change sync settings

To change the folders that sync for a site, or to stop syncing all files on a site, follow these steps:

  1. Select the blue OneDrive cloud icon in the Windows taskbar notification area.

    Sync SharePoint and Teams files with your computer (5)

    (You mayneed to selectthe Show hidden icons arrow Sync SharePoint and Teams files with your computer (6) next to the notification area for the OneDrive icon to appear. If the icon doesn't appear in the notification area, OneDrive might not be running. SelectStart, enterOneDrive in the search box, and then selectOneDrive in the search results.)

    See Also
    GoDaddy - Scarica e installa Microsoft Teams sul mio PC

    Sync SharePoint and Teams files with your computer (7)

  2. Select Sync SharePoint and Teams files with your computer (8) > Settings.

    Sync SharePoint and Teams files with your computer (9)

  3. To see a list of all your syncing sites, selectthe Account tab.

    Sync SharePoint and Teams files with your computer (10)

  4. To change the folders that you're syncing, selectChoose folders for that library, and then selectthe folders that you want to sync. To stop syncing a site, selectStop sync next to the site. (Copies of the files remain on your computer. You can delete them if you want.)

Learn More

  • Fix OneDrive sync problems

Need more help?

Sync SharePoint and Teams files with your computer (11)

Contact Support
For help with your Microsoft account andsubscriptions, visit.

For technical support, go to Contact Microsoft Support, enter your problem and select Get Help. If you still need help, selectContact Supportto be routed to the best support option.

Sync SharePoint and Teams files with your computer (12)

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Sync SharePoint and Teams files with your computer (2024)

FAQs

How to sync files between Teams and SharePoint? ›

At the top of your channel, select Files > Sync. The sync will take a moment, but will ensure that your Teams team and the associated SharePoint site are up-to-date. Likewise, you can select Sync in SharePoint to make sure you have any updates from Teams.

Know More ›
How do I sync my SharePoint Documents to my computer? ›

To sync a site library to your computer
  1. Sign in to your organization's SharePoint in Microsoft 365 site with your work or school account.
  2. Open the library you want to sync.
  3. Select the Sync button. Notes: ...
  4. At the prompt, click Sync Now to start the sync app wizard. ...
  5. Select Sync Now in the wizard to start syncing.

See Details ›
How do I sync my Teams folder to my computer? ›

Choose the Channel You Would Like to Sync
  1. Open the "Teams" panel and open select the appropriate Team.
  2. Click on the "Channel" that has the files you would like to sync.
  3. Click on the "Files" tab.
  4. Click on "Sync" to start syncing the channel's files to your computer.

Discover More Details ›
Can you link Teams and SharePoint? ›

Teams is a chat-based collaboration platform that allows you to have conversations, share files, and collaborate on projects with your team in real-time. It integrates with other Microsoft tools, such as SharePoint and OneNote, so you can access all your files and notes in one place.

Get More Info ›
How do I share files between SharePoint and Teams? ›

When you want to share, don't attach files to an email. Instead, choose Get link from Microsoft Teams or SharePoint and send the link in email. To share a file externally, add the user as a guest to your team, or use SharePoint to get a secure link to share just that file.

View More ›
Are Teams files stored in SharePoint or OneDrive? ›

Files that you upload to a channel are stored in your team's SharePoint folder. Files that you upload to a one-on-one or group chat are stored in the Microsoft Teams Chat Files in your OneDrive for Business folder and are shared only with the people in that conversation.

Tell Me More ›
Why won't SharePoint sync to my computer? ›

Check you're not syncing too many files

If SharePoint sync seems to be stuck for a long time or the status shows "Processing 0KB of xMB" it could be because you have a lot of files in your SharePoint or a lot of new files to be uploaded. If you have more than 100,000 files, sync can take a long time.

Know More ›
Why is Teams not syncing with OneDrive? ›

Troubleshoot file sync issues

If files stored on your computer aren't syncing with files stored in the Team site, try these options, one at a time to restore the sync. Option 1: Make sure that you are signed in to OneDrive. Option 2: Restart your computer. Option 3: Re-establish the sync.

Get More Info ›
What's the difference between SharePoint and OneDrive? ›

OneDrive provides a consistent, intuitive files experience across all your devices, including web, mobile, and the desktop of your Windows PC or Mac. Behind the scenes, SharePoint in Microsoft 365 provides the content services for all files in Microsoft 365, including files you work with in Teams, Yammer, and Outlook.

Keep Reading ›
What does the sync button do in SharePoint? ›

Work with your files in your file system

Once synced, your SharePoint files appear in File Explorer under the name of your organization (or in Mac Finder, if you're using a Mac). Each location will appear in a separate subfolder. Copy or move files from your computer to SharePoint right from your file system.

Know More ›

Does syncing SharePoint take up space? ›

Work with files in Files On-Demand

You can now copy or move files from your computer to SharePoint in Microsoft 365 right from your file system. Save space on your device by making files online-only. These files are only available when you're connected to the Internet, but don't take up space on your computer.

View Details ›
Are OneDrive and Teams connected? ›

Team members can open the file right in Teams and start making changes or commenting. If a team member stores a file in OneDrive, it can also be added to the Teams channel by using the Files tab in Teams. Best of all, you can go mobile with Teams, so your project members can work from anywhere.

Know More ›
What's the difference between Teams and SharePoint? ›

Microsoft Teams is the hub for teamwork. It allows for collaboration, chat, calls, meetings, and so much more! SharePoint Online is primarily a document management and intranet platform where you store, collaborate, and share information seamlessly across the organization, and is also part of Microsoft 365.

View Details ›
How do I navigate between SharePoint and Teams? ›

When hovering over each folder, you can select the Teams icon next to folder to navigate to the Teams channel. For example, the Teams icon next to the "General" folder leads you to Teams and the general channel for the team.

Know More ›
How do I sync a file to SharePoint? ›

Near the upper left corner of the browser page, select the Microsoft 365 app launcher: From the menu that opens, select SharePoint or Teams, and then select the site with the files you want to sync. Select Documents or navigate to the subfolder you want to sync. Select Sync.

Show Me More ›
How do I upload files from Teams to SharePoint? ›

Sign in to Microsoft 365, open the app launcher, choose SharePoint, and then choose the SharePoint site where you want to upload the files. In the SharePoint site menu, choose Documents. In File Explorer, select all of your compressed files from G Suite and drag them to the Documents folder on your site.

Read More ›
How Teams SharePoint and OneDrive work together? ›

Team members can open the file right in Teams and start making changes or commenting. If a team member stores a file in OneDrive, it can also be added to the Teams channel by using the Files tab in Teams. Best of all, you can go mobile with Teams, so your project members can work from anywhere.

Get More Info ›
How do I sync a SharePoint calendar with Teams? ›

Using and managing a SharePoint Calendar in Teams provides seamless integration of scheduling and collaboration. It's easy to add the calendar to Teams: just click the “+” button in the tab bar, select “Website” from the list, enter a name, paste the URL of your SharePoint calendar, and click “Save”.

Know More ›
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